August 25, 2025
Risk management in projects
You can now create, assess, and mitigate project risks directly in InLoox – for greater transparency and control throughout the project. The new "Risks" section helps you evaluate potential threats based on likelihood and impact using a 5-level scale. This automatically determines the overall risk level: Low, Medium, or High.
A particularly useful feature: To move directly from analysis to action, you can link risks to risk mitigating tasks.
Please note This feature is available in the Enterprise Plus and On-Prem editions only.
For more details, see the Help article: Risk
Tasks: Use checklists to create subtasks
You can now create your own checklists within tasks. This is ideal for capturing smaller, subordinate to-dos directly in the task. This way, progress can be tracked more precisely without having to create separate tasks. Each checklist item can be easily checked off once completed, ensuring that you and your team always have a clear overview of the task’s progress.
Tipp In the task list, you now also have the new columns “Checklist Items”, “Checklist Items Done”, and “Checklist Items Open”. These show you, at a glance, the number of checklist entries per task.
For full details, see the Help article: Checklists in Tasks
Add project-specific task columns yourself
You can now add project-specific custom columns to the task list without needing administrator rights. These fields apply only within a specific project and appear exclusively in the task list view.
How it works: Open a project, go to the Tasks section, and switch to the List view (not the Kanban view). You’ll now see the new “Add field” button, which lets you add a custom column to capture individual information directly. The available field types are: String, Datetime, Integer, Decimal, Boolean, List, or Currency.
Please note These project-specific fields are only displayed as columns in the list view. In this first step, they are not shown in the task’s side panel.
Important distinction: Project-specific fields are limited to the given project and cannot be used in dashboards. The familiar custom fields from the account settings apply across projects (or selectively via rules), are stored in the database, and can be used in dashboards – and can only be created by administrators.
For more details, see the Help article: Add columns to project task list view
Updates in resource workload
The Resource Utilization view is now even clearer thanks to a new color scheme. Depending on the utilization level, items are color-coded so you can instantly see where capacity is tight or has been exceeded:
- Green: up to 100%
- Yellow: over 100% to 150%
- Red: over 150% to 200%
- Purple: over 200%
Also new: Absences are now displayed directly in the utilization view with an icon. An exclamation mark indicates when people are booked for a task despite being absent – helping you quickly spot potential conflicts and make adjustments.
The data for this is based on non-working days that are either:
- defined for certain calendars in the account settings (e.g., public holidays), or
- set individually in the People section (e.g., personal vacation days).
Practical: The project number is now shown alongside the project name which avoids potential confusion with projects that have identical or similar names.
For more details, see the Help article: Define working hours, calendars and days off and Help article: Color coding of the resource overview
Updates in Gantt planning
Export Gantt planning to Excel
You can now easily export your Gantt planning to Excel – ideal if you want to share project plans outside of InLoox.
All columns and contents you have displayed in the Gantt view will be exported, giving you full control over what information is included in the Excel file.
For details, see the Help article: Export Gantt
Edit multiple planning elements at once
In the Gantt view, you can now use multi-select to edit several elements simultaneously. This saves time and makes planning even more efficient. Specifically, you can:
- Assign or change a color for multiple planning elements
- Mark multiple elements as completed
- Delete multiple planning elements
- Assign a resource to several tasks in the plan at once
Read all details in the Help article: Multi-Editing of InLoox elements
Improvements to Gantt printing
The Gantt print function now offers more flexibility and information:
- Print only selected rows: You no longer have to print the entire plan – simply select the rows you need and print just those.
- All columns available: All columns are now available for printing, including custom fields (previously only selected columns were available).
- New “Header and Footer” option: When enabled, the printout will also include the project name, print date, name of the person who printed it, and the page number.
Fore more details, see the Help article: Print project planning
New options for activity labels in the Gantt plan
In the Gantt view, you can now flexibly decide where the labels of your planning elements should appear. Choose to display them either to the left or right of the activity bar – or hide the labels completely if you prefer a clean, minimalistic view.
New dashboard template "Project Health"
With the new "Project Health" dashboard template, you can keep track of the overall status of your projects at all times – compact, visual, and insightful. The dashboard displays the status from three key perspectives:
- Time: Based on the time alerts "Planned end date exceeded" and "Project end date exceeded"
- Budget: Compares planned vs. actual values. Using the dashboard parameter settings (button at the very top right), you can customize the percentage range for budget alerts
- Risk: Evaluated according to the level of risk (set on the project manage page)
From these, an overall status is calculated as the average of the three values Time, Budget, and Risk.
You can download this and other templates under Templates and then import them into InLoox.
Quick access to recently viewed projects
The global search field at the top of InLoox is now even more convenient: when you click into the search box, you’ll not only see the regular search results but also a list of your last viewed projects. This lets you quickly return to the projects you worked on most recently, without having to search through the entire project list.
Updates in "Track"
Additional display options
When booking calendar appointments or mails to projects in the Track section, the view is now much clearer thanks to two new toggles that let you focus on what matters:
- Show Tracked Items: Hide previously tracked times to avoid overly long, cluttered lists.
- Show Completed Projects: Hide completed projects to focus on current, active ones.
Inbox: Move documents to specific folders
When saving emails or attachments to InLoox via the Track section, you first select a project to store them in. Now, you can move saved emails, attachments, or documents into a specific folder within the project afterwards.
Next to the document name, you’ll find a new icon that opens the “Move to Folder” dialog, allowing you to move the file into an existing folder or create a new one on the spot.
For more, see the Help article: Track
Time tracking in the mobile app
The InLoox Mobile App has been expanded with another key project management feature: time tracking. You can now log time on project tasks directly from anywhere.
If a task is assigned to a project, you’ll see the new “Time” tab in the top navigation bar. Tap the plus icon to select the desired duration and, as in the web app, add further details such as a description.
Updates in documents
Mark documents as favorites
In the Documents section, you now have the new “Favorite” column. Click the star icon to mark documents you use frequently or want to find quickly.
There is also a new “Document Favorites” folder in the left-hand menu, which shows all starred documents – regardless of which subfolder they are stored in. This makes it even easier to find important files.
For more on this, see the Help article: Upload, edit, comment or delete files
Additional preview options for documents
For connected SharePoint Online libraries, the browser preview is now also available for more specific file formats such as MSG, ZIP, or audio files – no download required.
Extended options in the global task list context menu
In the global task list, the context menu (three dots to the right of the task name) now includes more actions.
Previously, you could create a new task, mark the selected task as done, or delete it. The following options have now been added:
- Duplicate task: Creates an exact copy of the task.
- Go to project: Jumps directly to the project manage page.
- Go to project tasks: Opens the project’s tasks in the Kanban board.
For more information on working in list views, see the Help article: List views.
New root data sources for contacts in reports
Two additional root data sources are now available for reports:
- Contacts » Tasks
- Contacts » Time Tracking
This allows you to create reports not only project-centered but also contact-centered. For example, you can see which tasks are assigned to a specific contact or which time entries a contact has recorded – regardless of the project they belong to.
People: New column "Department"
In the People section, there is now a new column “Department”. The information is automatically taken from Azure Active Directory and updates whenever changes are made in Azure. This lets you instantly see which organizational unit a person belongs to according to Azure AD. Where available in Azure, additional information such as address and phone number is also imported automatically. These fields are read-only and can only be edited in Azure.
Please note This department is not the same as the division defined in the InLoox account settings.
For more information, see the Help article: People & Contacts