Risk

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The Risk-Feature is only available in the InLoox Enterprise Plus Edition and InLoox On-Prem. It is part of the Project Management Office/Project Portfolio Management feature set.

Topics

How to create project risks

PLEASE NOTE: Before you create risks, you should have risk mitigating project tasks to assign to risks.

1. Open a project and click on the tab Risk.

2. Click on the button New Risk. The side panel with the risk details opens.

Risk management in InLoox

3. Name the risk and fill in all the necessary information in the respective fields.

Risk Assessment: depending on the impact and likelihood, the risk level and the risk score are calculated. The likelihood of a risk to materialize mitigates the impact of the risk. That is, the lower the likelihood, the lower the overall risk level and risk score.

  • Likelihood – On a scale of 1-5 (Low – High)
  • Impact – On a scale of 1-5 (Low – High)
  • Level – Low, Moderate, High, Extreme

Example: If the Risk has a likelihood of 2 and an impact of 4, InLoox will calculate as an overall score of 8 and put it at risk level Moderate.

Risk Score = Likelihood*Impact à Level

4. Then add a description for the risk.

5. Next, add a mitigating task. This task may be part of this project, you may also assign a task from a different project as mitigating this risk. For the global search for a task, simply type in the name or parts of the name of the task and then activate the Global Search function.

6. You may also attach documents and link other InLoox items with the risk.

7. If you have already created customfields for Risks, then they are visible, too.

8. Under Activities, you may add comments and notify other users via @NAME and can see all the changes made to the risk. Tracked changes are: Person who made changes, Risk name, likelihood, impact, status, custom field.

Formatting the list of risks

Adding more columns:

You can add more columns to the standard list view. Click on the three dot menu on the right and select Choose Columns. The following columns are available:

  • Created on
  • Description
  • Impact
  • Level
  • Likelihood
  • Owner
  • Risk (Name of Risk)
  • Score
  • Status
  • Updated at

Group and filter:

You can group the list by dragging a column into the field “Drag a column header here to group by that column”. Or you can click on the Group by button for standard groupings.

You can also filter the list by either clicking on the filter symbol next to a column’s name. Or you create more advanced filters with the Filter Generator by clicking on “Create Filter” at the bottom of the list.

For more details on the columns, go to the help article overview of columns.

Export risk list to Excel

Once you have created the project risk list, you may export it as an Excel file.

  1. Click on the three dot menu on the right and click on Export to Excel.
  2. The list with all the visible columns will be exported as a .xlsx-file to your device.

Tipps for the practical use of Risk

  • If you want to use the risk feature, you need editing permissions for Risk. The person with admin permissions to your InLoox account needs to enable the permissions Edit risks (this will automatically enable View risks) either as
    • a global user permission,
    • a division user permission,
    • or as a role permission, e. g. for the role Project Manager.

Read the help article on InLoox permissions for further information.

  • The Risk Data Sets are available for InLoox Dashboards.
  • The Risk column in the project list shows the risk value from the project assessment on the manage page.
  • The Risk column in the task list shows the name of the risk to which the task is linked as risk-minimizing.

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