May 19, 2025
InLoox Mobile App for iOS & Android
Whether you're on-site, in a client meeting, or in a team briefing – with the new InLoox Mobile App, your projects are always with you.
Say goodbye to handwritten notes, scattered emails, or messenger threads. With the InLoox app, you can quickly capture ideas, to-dos, issues, and customer requirements directly within the project – right where your team continues working. Tasks can be created, edited, and assigned to team members in just a few taps. Uploading photos and documents is just as fast – straight from your mobile device.
The app is optimized for smartphones and tablets and gives you full flexibility for mobile task management – anytime, anywhere.
- Download the InLoox iOS App on the App Store
- Get the InLoox App for Android on Google Play
Note The InLoox Mobile App is available for all InLoox Editions and part of your InLoox subscription.
Portfolio Feature – Strategically group and manage projects
The new portfolio feature in InLoox Enterprise Plus provides a centralized overview of cross-project contexts – ideal for PMOs, executives, or controlling departments managing and evaluating multiple projects simultaneously.
Within a portfolio, you can organize, group, and analyze both active projects and project requests. This gives you a clear, consolidated basis for prioritization, resource planning, and risk assessment at a glance.
You can tailor each portfolio to its specific purpose by customizing the visible columns:
- Strategic evaluation of project requests: Display fields such as Score, Value, Risk, and Size to systematically compare initiatives.
- Financial oversight of active projects: Show fields like Total Expenses (Actual) and Total Expenses (Planned) to perform clear cost comparisons and analyses.
- Resources and progress at a glance: Add columns such as Project Manager, Start and End Date, Project Status, or % Complete for hands-on project tracking.
Thanks to this flexible column configuration, every portfolio can be precisely tailored to your specific information needs – from strategic top-down management to detailed operational control.
Note Available exclusively in InLoox Enterprise Plus & InLoox On-Premise Editions.
For more details, see our Help article: Portfolio.
Custom Project Roles – Maximum flexibility for your permission structure
Previously, InLoox offered five predefined project roles: Project Manager, Team Member, Client, Partner, and Other – each with customizable permissions.
Now, role management becomes even more flexible: You can add up to five custom, dynamic project roles and adapt your project structure precisely to your organization’s hierarchy, team setup, or industry-specific requirements.
These roles can be freely named and equipped with individual permissions, giving you a clear and precise access control model. This is especially useful for large organizations, project-driven departments, or highly regulated industries.
Info Custom roles are only available in InLoox Enterprise Plus & InLoox On-Premise Editions.
For more details, see our Help article on roles & permissions.
New: InLoox Enterprise Plus – The edition for professional portfolio management
With InLoox Enterprise Plus, we are expanding our licensing offering with a powerful edition tailored to organizations with complex project and portfolio management requirements. Enterprise Plus builds on the full feature set of InLoox Enterprise and adds capabilities specifically designed to enhance cross-project coordination, transparency, and control in larger project environments.
This new Cloud Edition is available now with the release of InLoox 12. InLoox On-Premise also includes the Enterprise Plus features.
Account administrators will be informed directly within the InLoox Web App via an in-app notification banner once the new On-Premise version becomes available.
Highlights of InLoox Enterprise Plus:
- Custom project roles: Up to ten individually defined roles with customizable permissions (see above).
- Portfolio feature: New view for strategic multi-project management (see above).
- Additional exclusive features are already in the works
Learn more about the new edition »
Bulk Editing - Update multiple entries with a single click
With the new multi-editing feature, you can now edit multiple tasks, time tracking entries, and even entire projects at once – quickly, consistently, and without repetitive manual steps.
Instead of opening each entry individually, simply select multiple rows in the respective list and apply your changes in one go. This not only saves time, but also minimizes errors and brings more clarity to your day-to-day work.
For example, you can assign multiple tasks to a new resource at once – ideal for quick team changes or reassignments. Or you can update the status of several projects in one step, or restore multiple archived projects at the same time. You now have more flexibility than ever before.
More details can be found in the Help article: Multi-editing of InLoox elements.
News in the Gantt planning
Completely delete tasks
Previously, tasks removed from the Gantt plan were only unlinked from the timeline – but remained listed in the task overview.
With InLoox 12, you now have more control: When removing tasks from the Gantt view, InLoox will ask whether you want to remove the task from the plan only or delete it entirely from the project.
If the checkbox is selected, the task will be permanently deleted – no need to manually clean up the task list afterward.
This option also applies when deleting an activity that contains tasks. You can choose whether only the activity should be removed, or whether the related tasks should be deleted as well. This allows you to manage your planning and associated tasks even more efficiently.
More information can be found in the Help article: Remove tasks from the project planning - Gantt.
Planning: Follower on planning elements
With InLoox 12, you can now add followers to activities and milestones – a feature that was previously only available for tasks.
From now on, you can subscribe yourself or other team members as followers of planning elements to receive automatic email notifications whenever changes are made. This helps all stakeholders stay informed when, for example, dates, dependencies, or descriptions are updated – even in complex schedules with many participants.
This feature is especially useful for project managers, PMOs, or subject matter experts who are not directly assigned to a planning element but still need to stay up to date on time-sensitive changes or status updates.
Further details can be found in these help articles: Help article: Followers for planning elements, Help article: Create, edit and delete new planning elements and Help article: Notifications.
Budget templates: Set up financial structures quickly and consistently
The new cost/benefit plan templates in the Financials section allow you to reuse recurring budget structures across projects. This not only saves time but also ensures greater consistency in your financial planning – especially for similar project types or standardized processes.
A typical use case might be construction or consulting projects, which are often structured by labor, materials, and external services.
Budget templates are created in the account settings under Organization > Financials and are available across all projects – provided the template is marked as "Public".
All details can be found in the Help article: Templates for budgets and budget line items.
Integrated video tutorials - right where you need them
You may have already noticed it: In various areas of the InLoox Web App, you'll now find a small video icon.
Behind it are short, easy-to-follow tutorial videos that explain key features exactly where you need them - perfect for a quick introduction or a targeted refresher. The video library is continuously being expanded. All tutorials are also available on our website under video tutorials, and for more in-depth information, we recommend checking out our online help.
Already an expert? If you no longer need the video tutorials, you can simply turn them off. Just click on your profile picture and select "Disable all video tutorials."
