InLoox PM Web App Features
InLoox PM Web App is a real-time project information communications center which is available to all authorized users. This web client enhances your project environment with powerful project management features.
Full Text Search
With the powerful full text search you can quickly search through all projects. The full-text search feature allows information to be found in a hurry, e.g. during a telephone call or in advance of a meeting.
Organize, sort, and group items as usual - by assigned responsibilities, deadlines, project type, priority, etc. Define complex filters by combining different logical operators (equal, unequal, greater, less and many more) in a very intuitive visual user interface.
InLoox PM Web App facilitates the planning and coordination of your projects. Get a visual overview of upcoming tasks and the utilization of resources. Planning reliability is increased with InLoox PM Web App, while maintenance is reduced.
Professional Project Planning
InLoox PM Web App adapts flexibly to the project planning methods used in your company and is able to map even complex planning models. Choose between forward and backward scheduling and incorporate planning chains true-to-reality by using dependencies, constraints and different calendars.
Edit planning elements directly in the line in a comfortable and time-saving way. InLoox PM Web App enables you to layout your project plan with individual colors, e.g. to highlight departmental responsibilities or priorities. Sort, group or filter your project plan according to your information needs – so, you keep a clear view and can easily handle even large project plans.
Working Time Calendars
Create working time calendars in InLoox PM Web App according to your individual needs. So, you can incorporate different working time models, such as shift work or part-time work and enter working times, holidays and duration of work at different company locations into InLoox PM Web App.
Manage resource capability and work load more effectively with the visual resources overview. It integrates both project work packages from InLoox PM Web App and appointments from the Microsoft Exchange free/busy service. This way, you always have an instant and complete overview of all project resources like – be it team members, rooms, or tools.
Clarify tasks and responsibilities with work packages. Assigned team members know exactly what to do, and when to do it. Work packages are in synch with the project schedule. Giving feedback about the progress into the project plan couldn’t be easier.
Planned Fixed Costs for Resources
All expected internal costs for resources are calculated automatically. Fixed cost rates are kept on file by InLoox PM Web App according to cost center or activity. The project manager can also add supplementary and special costs. Cost planning is therefore based on project time planning. As a result, you have conclusive costing.
Enter the skills of your team members into InLoox PM Web App, such as language skills, special industry knowledge or certifications. So, you can easily localize employees with the required skills inside your company, contact them directly and deploy them systematically according to their skills at the suitable project position.
Project Time Tracking „en passant“
Forget tedious typing when keeping track of individual working times. InLoox PM Web App facilitates the consistent and complete documentation of activities for purposes such as billing. Avoid media breaks, duplications, and unnecessary administrative work.
Assignment to Project Plan
Project teams are able to post costs and working hours in a very simple way. The system assigns the effort to the project plan automatically and stores a separate cost record. Recording actual hours couldn’t be easier.
Feedback of Project Progress
Completed tasks will be automatically updated in project plan. The project manager can see, without a need for further reconciliation, whether all persons involved in a phase have completed their tasks and take appropriate measures in good time.
InLoox PM Web App organizes your project documents. Authorized users have access to the current status of the project documentation via the Internet. Emails, Microsoft Office documents and any other files can be saved in the central project folder via the browser. Documents can also be marked with, for example, a processing status.
Document Folder View
InLoox PM Web App now supports visual hierarchies. You can choose whether you want to see all documents at once or only folder contents like Windows Explorer displays them.
Consistent File Structure
InLoox PM Web App creates project folder according to the rules that can be centrally configured. Predefined subfolders can be created automatically (optional). The file system is therefore clear structured and well organized for users.
Interconnected Project Information
InLoox PM Web App interconnects project plans, time tracking entries and documents. Create project documents directly out of the time planning or time tracking or establish a shortcut to a stored document. InLoox PM Web App stores newly created documents at the same time in the document storage. So, you have a central collection of all project documents and at the same time a complete overview of the elements in InLoox PM Web App that the respective document is linked to.
Powerful Storage Concept
InLoox PM Web App saves storage space and avoids duplicate records simultaneously, as the software works with smart file and object links. Save your documents conveniently on your file server, your SharePoint Server or on the online storage if you use InLoox now!
Expenses and Revenues
InLoox PM Web App clearly defines project budget by planned and actual expenses and revenues in minimum time. The templates are freely definable and allow you to accelerate project costing.
Budget Management and Approval
Only authorized users have an access to budget planning. Budgets can be created or approved depending upon the permissions, granted such as role-based (project manager, team member, etc.) or user account permissions.
Estimation and Billing
InLoox PM Web App enables to create, send, and follow up project-oriented offers and invoices. Also, ongoing Billing is possible based on project time tracking. Automatic billing numeration avoids forgetting any expenses or charging them twice.
At the push of a button, the highly flexible report designer issues reports such as project summaries, budget lists, expense reports and plan/actual comparisons in a variety of file formats like HTML, PDF, JPG and many more.
Compact or Detailed
The report designer issues reports of any level of detail, e.g. by single activities, whole projects or for the whole company. Consolidation, aggregating and filtering are available for detailed reports and only for authorized users.
Different Types of Reports
You have a wide range of different types and templates like schedules, budget overviews, plan-actual comparisons, cross-projects time sheets, memos, status reports, cover letters, billing and offer templates. From the first moment you have the right tool for your daily project routine.
Roles and Accounts
The well-proven role and account-based security architecture allows you to assign permissions without much administrative effort. Responsibilities are thus clearly defined, at the same time making sure that only authorized users gain access to sensitive data.
Role permissions are defined according to the function carried out by each person involved in the project, be it as project manager, team member, customer, partner or any other activity. InLoox PM Web App then assigns the correct permission to each person assuming a given role.
User Account Permissions
User account oriented permissions apply to all projects. This allows, for example, company management to look at all current and concluded projects, whereas practical responsibility remains in the hands of the project manager and his or her team.
InLoox PM Web App accesses the Active Directory and Exchange accounts so, that the user accounts are created and stored only once. The inclusion of freelance employees, trainees or suppliers is no problem.
Customizable Authorization Master Record
The InLoox PM authorization master record is finely structured and freely definable. The system allows the assignment of specific read-only or update permissions, for example to separate those for planning elements from those for the recording of activities or budgeting. InLoox PM Web App automatically assumes all of the permissions configured on the server.
InLoox PM Contacts
The InLoox PM contact manager gives users the possibility of creating an “InLoox PM contact” for each project member. So, external project partners and stakeholders without their own user account in the corporate network are able to logon to the project management platform. An Active Directory or Exchange account is no longer necessary to have full access to InLoox PM Web App.
InLoox PM Web App enables project managers to provide InLoox PM contacts with the necessary authorizations. The InLoox PM contact can be, for example, allocated as a resource in a project and be notified of upcoming project tasks. InLoox PM Web App offers a contact view and InLoox PM address books that allow users to manage InLoox PM contacts in an easy and comfortable way.
Use without Exchange Server
InLoox PM Web App can thereby be used with full functionality without Microsoft Exchange Server and can, also, be combined with alternative groupware servers.
Multilingual User Interface
InLoox PM Web App is multilingual and was designed especially for the use of international project teams working across national borders. Regional and local adaptations are supported, be it a matter of numeric formats, date formats, units of measure or currencies. The free-of-charge InLoox PM resource editor allows the translation of the entire user interface if InLoox PM Web App is installed on-premise.
On-premise and off-premise hosting
You have the choice: You can decide whether you want to install InLoox PM Web App in your own IT infrastructure or use it with InLoox now! as a cloud-based service. InLoox now! offers a reliable, comfortable project and server infrastructure. You can start your first project within just a few minutes without concerning yourself with infrastructure configuration and maintenance.
Simple Integration in Existing System Environments
InLoox PM Web App blends into the IT environment of your company. The user system requirements are low. InLoox PM Web App supports in case of an on-premise installation a number of database systems of widely varying performance levels. If you use InLoox PM Web App with InLoox now! as a cloud-based service you only need internet access, a compatible web browser and your access details.
InLoox PM Workgroup and Enterprise Server are able to access databases from various manufacturers, including Microsoft SQL Server, Oracle and MySQL server. Database system requirements are minimal. If you don’t want to deal with database configuration, you can also obtain InLoox PM Web App with InLoox now! as ready-for-use hosted service.