We see a strong relationship between project management and communication. Combining InLoox with powerful software like Outlook offers many advantages. For example, frequent program updates become superfluous and training and infrastruture costs are greatly reduced.
InLoox is accepted by the users because of an easy-to-use extension to Microsoft Outlook®, minimizing any additional project management overheads.
The table below shows the extensions to Outlook project management functionality that are possible with InLoox.
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| Outlook Standard
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Outlook
with InLoox
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| Groupware
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| Very simple user interface
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| Virtual Private Networking and dial-up connections, offline and cache mode, Exchange Server operation
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| Database-independent
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| Teams supported without Exchange Server®
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| Role and user oriented permissions
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| Project management functions
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| Priorities and reminders
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| Automatic target/planned/actual analysis
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| Budget exceeded warning
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| Task list: status built in
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| Project overviews: status freely definable
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| Task lists: summary by person and date
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Project overviews, summarised by e.g.:
- Customer, supplier, project team, partner
- Costs, gross revenues, costing & budgeting
- Schedules, documents, milestones, phases, project description, ...
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| Project planning by means of Gantt chart
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| Automatic alerts on changes in project planning (for both internal and external contacts and project staff)
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| Activities: reminder function for automatic follow-on; progressing according to status
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| Report generator; specific export functions, all report templates freely adaptable
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| Activity & time recording from calendar, inbox, journal postable to freely definable project cost centers
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| Filing straight from MS Exchange & Outlook to project document management on file server with precise permission
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| Unique project number, format freely definable
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| Project overview: missed deadline warning e.g. via information rules, e.g. "Phase in progress", "Phase overrun"
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| Server-based categories, freely definable by administrator, e.g. business area, customer category, department
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| Tasks: one-person delegation function
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| Projects: multiple delegation with status tracking and direct reporting into project planning
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| Projects: dependencies (previous, subsequent) and all resources definable
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| Soft and hard deadlines
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| Project structure plan codes
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| Meeting planning via free/busy
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| Resource planning via free/busy
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| Automatic author and date documentation to lay down objectives and mission of a project, plus internal and external specifications
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| Activity list with automatic numbering and coding
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| Functions for costing & budgeting and project accounting
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| Activity and planning vorlagen list for company and department
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| Fast, powerful full text search
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| Export, import and processing of Microsoft Project documents
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| Role-based security at folder level preventing unauthorized access to data
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| Automatically generated task list for project manager and members
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